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How does a well designed office enhance work efficiency

When talking about office spaces, the things that come into our minds are dull desks and claustrophobic cubicles in which you are required to spend the maximum chunk of the time of your day. Sounds boring? Not only that you are also required to be creative and perform better when it comes to these office spaces. But what if your office space was well designed? Well designed office spaces have a tremendous influence on the way that the employees work. This is proven by a study conducted by Harvard Business Review, where they claim that physical design of your office helps you to create a strong and healthy bind between the employees and the brand. According to them, people believe in the brand and are motivated to work harder, further increasing their loyalty towards the company. On the other hand, if you have a poorly designed work place, it creates a kind of a disconnect between the employees and the company. In the worst-case scenario, an uninviting space may cause your employees to become disengaged—or even hostile. However, a well-designed office space is something which keeps the employees motivated and creates a positive image about the brand in the minds of the employees. When talking about designing the best office space, you need to keep a clear strategy in mind. Keeping this strategy in mind, you have to decide the design of your office. It's more than just paints and furniture. You have to provide your employees with what they need to do their jobs, really well. So, your strategy is the foundation of the design, and from there, every paint color, every chair, every desk, and every dedicated space lends to the realization of that strategy.

By |November 21,2018|Office Furniture, Furniture Sets

The design of your office space greatly influences the productivity, culture and even the perception of the employees and potential clients towards your brand. Every employer wishes to create an innovative team which can brainstorm some of the best ideas for the welfare of the company. A well-designed office space can boost creativity and encourage the production of better ideas.

Different components of a well-designed office which enhances the work efficiency:

1. The Right Lighting:

For an optimal employee performance, good lighting is a vital component. Bad lighting greatly affects the working of the employees, it causes problems such as eyestrain, increasing fatigue, headaches, and overall irritability, and dark spaces can actually produce depression. Natural lighting is truly the preferred option, but incase your space does not have enough natural light you can go for fluorescent lighting. This will help to keep the employees alert and attentive throughout the day.


2. Choosing the right color:

Along with the right lighting in your office, you also need to keep the color of the office in mind. The right paint colors can greatly improve the mood in your office, just as the wrong paint colors can make everyone depressed and unproductive.

Painting your office with dull colors like grey or beige can increase aa feeling of sadness and depression in the office environment, whereas very bright colors like yellow and orange can also create a sense of discomfort. So, opt for low wave length colors such as blue and green which can improve efficiency and the focus of the workforce.


3. Comfort and Productivity:

The work environment should be a place where employees feel comfortable to work at, and the employer needs to understand that the more enticing and welcoming the work environment the greater is the desire of the employees to be a part of the company and to work better, which in turn increases the productivity.

Creating a work environment that promotes thought, creativity, and productivity is important for your employees—and for you.


4. Effective use of space:

You need not necessarily have a large space to create an extremely lavish office for your employees. You can get creative with the available space to design a better office which will surely enhance the productivity of the work force. By having access to natural light, collaborative spaces and private meeting rooms, you'll increase employee satisfaction and productivity. People will feel free to move around and won't feel tied to their desks, creating more opportunities for creative collaboration.


5. Ambiance of your office:

If you have a workspace which is designed beautifully it is more appealing to the employees and they look forward to coming to office. Dingy lighting, isolating cubicles and colorless offices all work together to create an environment that is uninspiring and off-putting. If you invest in the ambiance of your office it will help to transform the overall mood of the office which will ultimately impact the quality of the work done. People will look forward to coming to work instead of counting down the minutes to freedom.


6. Collaboration:

Shake things up in your office by creating a more collaborative work space. Such a work place will feel more creative with different people coming together, collaborating with each other and bouncing off new ideas for the growth of the company. This will help to create a good bond between the employees and with the company. Thus, helping to solve the problems in a better manner and with a better attitude.


7. Ergonomics:

The main aim of ergonomic practice is to improve the everyday activities which are performed in your work space. It will help to minimize any potential health risks and reduce any kind of strain and fatigue.

These conditions may vary depending upon the kind of the work. You can consider some of the following conditions for a typical desk-based role:

  • Position your laptop screen or screen monitor correctly, which gives the most comfortable seating position.
  • If your feet do not rest on the floor naturally you can use a foot rest.
  • For added support and comfort use rests for the keyboard and mouse which well ensure that your hands, wrist and forearms are not at strain.


8. Environmental Design:

When you talk about the health and well-being of your employees, it goes much more ahead than simple ergonomics.

For instance:

  • If you have a poor ventilation or heating and cooling system it can lead to health problems and discomfort.
  • Lack of proper lighting leads to eye strain, tiredness, stress and headaches. Natural lighting is the best option to keep the employees motivated, but you can also experiment with artificial lighting if your room does not incorporate sufficient amount of natural light.
  • If your office has a higher noise level, it makes it difficult for the employees to concentrate and work. It makes it difficult to communicate over the phone, with each other, or during meeting with the clients. Creating a range of working spaces – such as informal meeting areas and quiet nooks for deep work – can make a big difference.
  • Going for something new and fresh like adding facilities like bicycle riding or gardens will encourage people to walk, run and cycle more thus, keeping them fresh and recharged increasing their performance at their work place.


9. Types of working spaces:

Providing a well thought out work space can increase the productivity of the work force. The flexible spaces can also be used for lunch breaks, and informal catch-ups, to engineer serendipitous run-ins of people in different teams and departments, and to accommodate remote workers. Employees’ core working spaces – typically their desks – should give them the space to work individually and also the opportunity to communicate and collaborate with others in their team.


10. Health:

If you look after the health and well being of your employees it will surely help to promote a stronger and healthier work force. You can not only promote a healthy lifestyle but also nutrient-rich office snacks and encouraging walk and talk meetings, which is one of the best things to put in place with the biggest impact is sit-stand desks.

By taking a break, standing or moving around can give energy, reduce back pain and improve the posture. Helping employees make healthier decisions can reduce absenteeism and produce more productive energy.

11. Nature:

Adding a component of nature like house plants can help to increase efficiency of the work force. A study has recently found that the presence of plants in the office environment translates into a 15% increase in productivity.


Thus, a well-designed office promotes hard work and creativity, happiness and comfort, and create a general sense of well-being among employees. Thus, office spaces with great designs help to make the workforce feel more motivated and helping the team members to realize their true potential. In a well-designed office, employees feel more excited about their work and perform more efficiently. Careful attention to the design of think-spaces, private and open spaces, acoustics, accents and meeting areas creates an office where employees feel comfortable, happy and excited to get to work.

Thus, what is important is that the design of the office can truly transform the productivity of the work force. So start paying attention to the details of your office as it is a great investment for your company in the long run.



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